Registration for 2020 begins here on January 1, 2020! Please read the information below regarding camp dates, tuition rates, and the application process prior to submitting your camp application. If you have any questions, please contact Karen Danforth in the Aloha Foundation office by email or at (802) 333-3400.
APPLICATION DUE DATE: We begin accepting applications on January 1, 2020 for the Summer 2020 season. Although we offer rolling admission, space is limited. We recommend submitting your camper’s application and the $200.00 per session, non-refundable deposit as soon as possible. Applicants will be enrolled in available spaces in the order in which applications are received. The application review and acceptance process takes approximately two weeks. All applications received after February 29, 2020, will be placed on the Wait List pending the availability of additional spaces. Please note that movement on the Wait List is variable based on the number of applicants accepted before March 1, 2020, and the number of applicants on the Wait List. The Wait List application review and acceptance process will begin on March 15, 2020.
UPDATE FROM 3/18/20: We are closing monitoring the COVID-19 pandemic. Please see our COVID-19 webpage for more information. While there is a lot of uncertainty in the world about the coming months, we are still preparing for a full summer of Horizons and accepting applications. Session three is now at capacity but we encourage you to apply to the waitlist as we may accept more campers if other sessions do not reach capacity. All other sessions have availability in all age groups. Financial aid may still be available for qualified families and we encourage you to apply.
2020 session dates for Horizons Day Camp
The first four sessions are open to children graduating grades K-7. Session five is open to children graduating preschool – grade 4.
Two-week sessions = $1,150 (includes $200 deposit fee)
One-week sessions = $575 (includes $200 deposit fee)
The Aloha Foundation is a 501c3 non-profit organization. We are able to offer financial aid or “Camperships” to qualified families thanks to our generous donors. In 2018, 751 members of the Aloha Foundation community contributed $600,149 to our Annual Fund, making camp a possibility for 217 campers. To apply for aid for Horizons, please complete a camp application and include your most recent tax forms. Questions about the process should be directed to Karen Danforth. If you are interested in learning more about philanthropic opportunities at the Aloha Foundation, please contact our Director of Advancement, Patricia Crawford, at 802-333-3400, ext. 3104.
Enrollment Paperwork: We need ample time to prepare for your child’s arrival at camp. You will be asked to provide information about the camper’s special needs and health records. Our purpose in having pertinent health information, both physical and emotional, is to be able to better serve each child and keep all children safe. If you have any concerns about your child integrating into the camp community, please contact us to enlist our help.
Incomplete Paperwork: Incomplete paperwork may result in your child being placed on the Wait List or jeopardize your child’s spot at camp. Failure to respond thoroughly and accurately to any question on the Camper Profile or Health History, or to provide pertinent information about your child that may impact his/her behavior or the camp community, may negatively impact your child’s enrollment.
Tuition and Fees
Deposit: A non-refundable $200.00 deposit per session is required to process your child’s application and secure his/her place at camp. Deposits will be returned if The Foundation has determined it is unable to accept or enroll your child.
Tuition Statements: Statements will be sent to the parents of the campers at the home address provided on the camp application unless you notify us otherwise.
Tuition Due Date: Tuition is due on March 1, 2020, for Horizons campers. Payments not received by this date may result in your child being placed on the Wait List or jeopardize your child’s place at camp. Tuition for campers enrolled after March 1 is due within 15 calendar days of admission notification or prior to the start of camp, whichever is earlier.
Payment Methods: Tuition payments should be made by check, money order, or wire transfer. Please contact us if you wish to make other payment arrangements.
Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to all late payments. Delinquent accounts may result in forfeiture of your camper’s spot at camp and any payments made to date.
Assumption of Financial Responsibility: You agree to assume responsibility for the camper’s full tuition and fees. Assumption of your financial responsibility extends to third-party (spouse, grandparent, etc.) payment arrangements. In the event the camper’s account is deemed delinquent due to failure to pay by a third-party, you agree to assume responsibility of the camper’s full tuition and fees.
Delinquent Accounts: Delinquent accounts may result in forfeiture of your camper’s place at camp. The camp reserves the right to request immediate payment of the outstanding account, including finance charges and collection fees.
Withdrawal Policy: Families are responsible for full tuition and fees if withdrawal is made after the tuition deadline. No reduction or refund of tuition is made for late arrival, early departure, missed days, withdrawal for emotional or medical reasons, or any other cause.
Camp Dismissal: There are occasions when a child must be dismissed from camp due to ill health, disciplinary issues, or because he/she is not adjusting physically, psychologically or emotionally. We will notify the parents/guardians to evaluate the situation and plan the best course of action. For the good of this child and the camp community, the child may have to leave camp. We reserve the right to dismiss any camper if, in our opinion, it is in the best interest of the camp. Refunds will not be granted in the event of dismissal.
Tuition Protection Plans Through a Third-Party: The Aloha Foundation does not offer tuition protection insurance. However, families may purchase tuition protection plans through a third-party insurance company. We encourage parents to understand the limits, coverage, and benefits offered prior to purchasing this coverage through an insurance company. Plan options vary and exclusions may apply. Tuition protection may be limited to certain emergency situations or expenses and may not cover cancellations for any reason or in a non-emergency.
Transportation Fee: Bus transportation from Lebanon, Norwich, Thetford, and Lyme is available for an additional fee of $100.00 per two-week session and $50.00 per one-week session.
OTHER TERMS AND CONDITIONS: By applying to send your child to Camp, you:
- Will inform us if your child is enrolled in an Individualized Education Program, receives other special social-emotional or behavioral support, or has any medical issue that may impact their ability to engage in the camp environment or camp community. You consent to The Foundation contacting you and your child’s service provider(s) and/or professional(s) to develop a plan to help your child succeed at camp.
- Understand that your child is required to be vaccinated according to the Federal Centers for Disease Control (CDC) immunization guidelines and Vermont Department of Health immunization schedules. For more details, please review the Foundation’s Vaccination Requirements. Religious or philosophical exemptions are not accepted. Medical exceptions are only allowed for conditions established by the CDC or the Advisory Committee on Immunization Practices (ACIP). The medical exception must be submitted for individual shots in a signed statement from a licensed pediatrician which states:
- **The physical condition or medical circumstances of the camper and which vaccines are contraindicated.
- **Whether the medical exception is permanent or temporary.
- **The expiration date, if the exception is temporary.
- Understand that you are responsible for your camper’s medical expenses, including deductibles, and co-pays. You consent to emergency medical treatment for the camper if the Foundation, in its sole discretion determines it to be necessary. In the event of a medical emergency, you consent to The Foundation contacting you and other emergency contacts whom you have provided.
- Consent to your camper participating in all regular Camp activities, both on and off camp grounds, and accept the fact that some of these involve inherent risks. By permitting your child to attend and participate in Camp activities, The Aloha Foundation and its agents, employees, and volunteers are released from any and all claims for damage arising out of injury to your child while participating in any and all activities including, but not limited to: horseback riding, gymnastics, biking, hiking, rock climbing, all waterfront activities, all land-sports activities – including archery, riflery, climb tower, ropes course, team and individual sports, crafts activities and fine arts programs. Such activities may occur on-site or off-site in Vermont or other states.
- Consent to the use of photographs or video of your camper to be used in publications, news releases, online, and in other communications related to the mission of The Aloha Foundation.