Dates, Rates, & How to Apply

Camp Readiness: Participants must be prepared physically, mentally, and emotionally to participate fully in camp. Families should read these terms & conditions thoroughly and review the information on our website, in our FAQ, and on our blog regarding camp readiness prior to enrolling their child. You may also want to talk with your child’s doctor, teacher, or therapist to help you assess their readiness for overnight camp. 

Enrollment Paperwork: You agree to complete all camp paperwork accurately, thoroughly, and on time. You agree to inform us if your child is enrolled in an Individualized Education Program or 504 Plan, receives other special social-emotional or behavioral support, or has any physical, mental, or behavioral condition that may impact their camp experience and/or the camp community. You consent to The Foundation contacting you and your child’s service provider(s) and/or medical professional(s) to develop a plan to help your child succeed at camp. You understand that clear and timely communication is essential to setting your child up for success.

Camp Deposit: A $1,000 non-refundable deposit is required to confirm your camper’s enrollment. Your camper’s spot will be released if the deposit is not paid within 30 days of receiving your camper’s enrollment confirmation email.

Tuition is due February 1. If your tuition is not received by the deadline, your child’s spot and deposit will be forfeited (exceptions are made for campership recipients on a pre-approved payment plan). Tuition for campers accepted after January 1 is due within 30 calendar days of enrollment or before the start of camp, whichever is earlier.

Statements and Payment Options: Statements will be available in your online account as soon as your camper’s enrollment is confirmed. Payments may be made via e-check or credit card within your account. The Aloha Foundation charges a surcharge on credit card payments that is not more than our cost of acceptance. Checks may be mailed to the Aloha Foundation at 2968 Lake Morey Rd, Fairlee, VT 05045. Families may make monthly payments or pay all at once prior to the due date.

Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to all payments. Delinquent accounts may result in forfeiture of your child’s spot at camp and any payments made to date.  

Withdrawal Policy: Deposits and tuition are non-refundable after the deadlines. No reduction or refund of tuition is made for late arrival, early departure, missed days, withdrawal for emotional or medical reasons, or any other cause.   

Tuition Protection Plans: The Aloha Foundation does not offer a tuition protection plan. We strongly encourage families to purchase a tuition protection plan but do not make recommendations on specific policies. Please be sure you understand the limits, coverage, and benefits offered before purchasing coverage. Plan options vary and exclusions may apply. Tuition protection may be limited to certain emergency situations or expenses and may not cover cancellations for any reason or in a non-emergency.

Assumption of Financial Responsibility: The individual submitting the camp application agrees to assume responsibility for the full tuition and fees. Assumption of financial responsibility extends to third-party (ex-spouse, grandparent, etc.) payment arrangements.  

Camp Dismissal: There are occasions when a child must be dismissed from camp due to ill health, disciplinary issues, or because they are not adjusting physically, psychologically, or emotionally. We will notify the parents/guardians to evaluate the situation and plan the best course of action. We reserve the right to dismiss any participant without a reduction or refund of tuition if, in our opinion, it is in the best interest of the camp.  

Medical Expenses and Treatment: You understand that you are responsible for your child’s medical expenses, including deductibles, and co-pays. You consent to emergency medical treatment for the camper if the Foundation, in its sole discretion determines it to be necessary. In a medical emergency, you consent to The Foundation contacting you and other emergency contacts you have provided. 

Immunizations: You understand that your child is required to be vaccinated according to the US Centers for Disease Control and Prevention (CDC) immunization guidelines AND the Vermont Department of Health immunization schedules. Religious or philosophical exemptions are not accepted. Medical exemptions are only granted for conditions established by the CDC or the Advisory Committee on Immunization Practices (ACIP) and only when a Medical Exemption Form has been submitted and approved by our medical team. 

Insurance: All participants are required to be covered by a comprehensive health insurance plan.

Dietary Restrictions: You understand that while we provide guidance to children when it comes to allergies, preferences, and food restrictions, they must be able to manage their snacks and meals independently. Our camp kitchens are nut-free and we can accommodate many medically-dictated dietary requirements but are not equipped to handle all dietary restrictions. We offer vegetarian options, dairy-free options, and gluten-free options at every meal, but are not able to guarantee a vegan option. We cannot guarantee there will be no cross-contamination from food ingredients from facilities that process nuts, dairy, or gluten products. Should your child have dietary restrictions, we request that you reach out as early as possible to discuss their needs with our medical team.

Health Forms: You agree to complete the Health History Form accurately, thoroughly, and on time. You understand that the Aloha Foundation may request additional information regarding your child’s physical and mental health. 

You consent to your child participating in all regular Camp activities, both on and off camp grounds, and accept the fact that some of these involve inherent risks. By permitting your child to attend and participate in Camp activities, The Aloha Foundation and its agents, employees, and volunteers are released from any and all claims for damage arising out of injury to your child while participating in any and all activities including, but not limited to: gymnastics, biking, hiking, rock climbing, all waterfront activities, all land-sports activities – including archery, riflery, climb tower, ropes course, team and individual sports, crafts activities and fine arts programs. Such activities may occur on-site or off-site in Vermont or other states.  

You consent to the use of photographs or videos of your child to be used in publications, news releases, online, and other communications related to the mission of The Aloha Foundation.