Dates, Rates, & How to Apply

Camp Readiness: Participants must be prepared physically, mentally, and emotionally to participate fully in camp. Families should read these terms & conditions thoroughly and review the information on our website, FAQ, and blog regarding camp readiness before enrolling their child. You may also want to talk with your child’s doctor, teacher, or therapist to help you assess their readiness for overnight camp.

Enrollment Paperwork: You agree to complete all camp paperwork (including application questionnaires, spring follow-up questionnaires, and health forms)accurately, thoroughly, and on time and to notify us by phone call or email if changes occur after completing any paperwork. You agree to inform us if your child is enrolled in an Individualized Education Program or 504 Plan, receives other special social-emotional or behavioral support, or has any physical, mental, or behavioral condition that may impact their camp experience and/or the camp community. You consent to The Foundation contacting you and your child’s service provider(s) and/or medical professional(s) to develop a plan to help your child succeed at camp. You understand that clear and timely communication is essential to setting your child up for success.

Incomplete or Late Paperwork: Failure to complete thorough, accurate and timely paperwork (including application questionnaires, spring follow-up questionnaires, and health forms) or respond to requests for additional information may result in the forfeiture of your child’s spot and any payments made to date.  

• Paper Check: Checks may be made out to the Aloha Foundation and mailed to 2968 Lake Morey Rd, Fairlee, VT 05045. Please include a copy of your statement or a note with your child’s name so your payment can be applied accurately.  

• E-check: Log into your account to securely pay online. You will need your bank’s routing number and your checking or savings account number.  

• Credit Card: Log into your account to securely pay with any major credit card. We impose a small surcharge on all credit card payments that is not higher than our cost of acceptance. Currently, the surcharge is 2.74%.  

• International Wire Transfer: International families who do not have a US bank account may pay via wire transfer. Please do not send a wire without contacting us first.    

Families may choose from the following two payment plans. All payments are non-refundable after February 1. Payments not received on time will result in the forfeiture of your child’s spot. Need help scheduling payments or setting up a payment plan? Email Karen at kdanforth@alohafoundation.org for assistance. 

• Option #1: We strongly recommend scheduling automatic monthly payments with an e-check or credit card. Families who select this option in their camp application will have until April 1 to pay in full.  

• Option #2: Families choosing not to schedule automatic monthly payments must pay their tuition balance in full by February 1 (or within 30 days of enrollment for campers enrolled after January 1). If you’d like, you may schedule your tuition payment in advance from your account.   

Campership Aid Payment Options  

Campership families may choose from the following two payment plans. All payments are non-refundable after February 1. Payments not received on time will result in the forfeiture of your child’s spot. Need help setting up a payment plan? Email Karen at kdanforth@alohafoundation.org for assistance. 

• Option #1: We strongly recommend scheduling automatic monthly payments with a credit card or e-check. Families who select this option in their camp application will have until May 1 to pay in full. Example: If your expected cost is $2,100 and you enroll in November, your payments could be as low as $350 with a 6-month payment plan.   

• Option #2: Pay a small deposit (approximately 10%) within 14 days of receiving your campership aid offer, then pay the balance by February 1 (or within 30 days for campers enrolling after January 1). Example: If your expected cost is $2,100, you will pay $200 upfront, then $1,900 by February 1. 

Camp Deposit: A $1,000 deposit is required to secure your child’s place at camp. The payment must be received within 14 days of your child’s enrollment confirmation. (Most returning families pay the deposit with their camp application. New families should pay it as soon as possible after being offered a spot.) Deposits are non-refundable 14 days after an enrollment confirmation email is sent. (Families receiving campership aid are not required to pay the $1,000 deposit.)

Third-Party Payments: The individual submitting the camp application agrees to assume responsibility for the full tuition and fees. Assumption of financial responsibility extends to third-party (ex-spouse, grandparent, etc.) payment arrangements. If someone else is paying your child’s tuition and would like to pay via e-check or credit card, please send us their full name and email address. We will create an account for them in our system and assist them with payment options and payment processing. They will not have access to your account or your child’s camp paperwork.   

Tuition Protection Plans: The Aloha Foundation does not offer a tuition protection plan. We strongly encourage families to purchase a tuition protection plan but do not make recommendations on specific policies. Please be sure you understand the limits, coverage, and benefits offered prior to purchasing coverage. Plan options vary and exclusions may apply. Tuition protection may be limited to certain emergency situations or expenses and may not cover cancellations for any reason or in a non-emergency. 

Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to all payments. Delinquent accounts may result in the forfeiture of your child’s spot at camp and any payments made to date. 

Cancelation Policy: Deposits are nonrefundable 14 days after enrollment. Tuition is non-refundable after February 1. No reduction or refund of tuition is made for late arrival, early departure, missed days, or any other cause.

The Aloha Foundation reserves the right to cancel your child’s registration at any time if we determine that we are unable to meet your child’s physical, psychological, or emotional needs. If the Aloha Foundation cancels your child’s registration a refund will be provided according to this timeline: 

• Canceled within 14 days of enrollment: 100% tuition refund 
• Canceled between 14 days of enrollment and February 1: 100% tuition refund (minus the camp deposit) 
• Canceled between February 1 and May 1: 50% tuition refund (minus the camp deposit) 
• Canceled after May 1: no refund 

Camp Dismissal: There are occasions when a child must be dismissed from camp due to ill health, disciplinary issues, or because they are not adjusting physically, psychologically, or emotionally. We will notify the parents/guardians to evaluate the situation and plan the best course of action. We reserve the right to dismiss any participant if, in our opinion, it is in the best interest of the camp. No refund will be given if a camper is dismissed early for any reason. 

Medical Expenses and Treatment: You understand that you are responsible for your child’s medical expenses not covered by your insurance plan, which may include any office visit, emergency care, or prescription medications. You consent to emergency medical treatment for the camper if the Foundation, in its sole discretion determines it to be necessary. In the event of a medical emergency, you consent to The Foundation contacting you and other emergency contacts whom you have provided.

Immunizations: You understand that your child is required to be vaccinated according to the Aloha Foundation’s Vaccination Policy (available on our website). Religious or philosophical exemptions are not accepted. Medical exemptions are only granted for conditions established by the CDC or the Advisory Committee on Immunization Practices (ACIP) and only when a Medical Exemption Form has been submitted and approved by our medical team.

Insurance: All participants are required to be covered by a comprehensive health insurance plan.

Dietary Restrictions: You understand that while we provide guidance to children when it comes to allergies, preferences, and food restrictions, they must be able to manage their snacks and meals independently. Our camp kitchens are nut-free and we can accommodate many medically-dictated dietary requirements but are not equipped to handle all dietary restrictions. We offer vegetarian options, dairy-free options, and gluten-free options at every meal, but are not able to guarantee a vegan option. We cannot guarantee there will be no cross-contamination from food ingredients from facilities that process nuts, dairy, or gluten products. Should your child have dietary restrictions, we request that you reach out as early as possible to discuss their needs with our medical team. 

Liability Waiver: You consent to your child participating in all regular Camp activities, both on and off camp grounds, and accept the fact that some of these involve inherent risks. By permitting your child to attend and participate in Camp activities, The Aloha Foundation and its agents, employees, and volunteers are released from any and all claims for damage arising out of injury to your child while participating in any and all activities including, but not limited to: gymnastics, biking, hiking, rock climbing, all waterfront activities, all land-sports activities – including archery, riflery, climb tower, ropes course, team and individual sports, crafts activities and fine arts programs. Such activities may occur on-site or off-site in Vermont or other states.  

Photographs: You consent to the use of photographs or videos of your child to be used in publications, news releases, online, and other communications related to the mission of The Aloha Foundation.