Payment Options

Camp Deposits

A $1,000 deposit is required to secure your child’s place at camp. The payment must be received within 14 days of your child’s enrollment confirmation. (Most returning families pay the deposit with their camp application. New families should pay it as soon as possible after being offered a spot.) Deposits are non-refundable 14 days after an enrollment confirmation email is sent. (Families receiving campership aid are not required to pay the $1,000 deposit.) 

Payment Methods

Paper Check: Checks may be made out to the Aloha Foundation and mailed to 2968 Lake Morey Rd, Fairlee, VT 05045. Please include a copy of your statement or a note with your child’s name so your payment can be applied accurately.

E-check: Log into your account to securely pay online. You will need your bank’s routing number and your checking or savings account number.

Credit Card: Log into your account to securely pay with any major credit card. We impose a small surcharge on all credit card payments that is not higher than our cost of acceptance. Currently, the surcharge is 2.74%.

International Wire Transfer: International families who do not have a US bank account may pay via wire transfer. Please do not send a wire without contacting us first.

Tuition Payments

Statements are available in your account immediately after your child is enrolled. We will send a few tuition reminders, but statements will not be mailed or emailed to you. Tuition is due on February 1 (or within 30 days of enrollment for campers enrolled after January 1). All payments are non-refundable after February 1. Payments not received on time will result in the forfeiture of your child’s spot.

Payment Plans: Families may choose to schedule automatic monthly payments with an e-check or credit card. If you need help setting up automatic payments or would like to request an extended payment plan (beyond the February 1 tuition due date), please email kdanforth@alohafoundation.org for assistance. Families receiving campership aid are strongly encouraged to reach out to Karen and set up a payment plan as soon as possible.

Payment-related Policies

Third-Party Payments: The individual submitting the camp application agrees to assume responsibility for the full tuition and fees. Assumption of financial responsibility extends to third-party (ex-spouse, grandparent, etc.) payment arrangements. If someone else is paying your child’s tuition and would like to pay via e-check or credit card, please send us their full name and email address. We will create an account for them in our system and assist them with payment options and payment processing. They will not have access to your account or your child’s camp paperwork.

Tuition Protection Plans: The Aloha Foundation does not offer a tuition protection plan. We strongly encourage families to purchase a tuition protection plan but do not make recommendations on specific policies. Please be sure you understand the limits, coverage, and benefits offered prior to purchasing coverage. Plan options vary and exclusions may apply. Tuition protection may be limited to certain emergency situations or expenses and may not cover cancellations for any reason or in a non-emergency.

Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to all payments. Delinquent accounts may result in the forfeiture of your child’s spot at camp and any payments made to date. 

Cancellation Policy: Deposits are nonrefundable 14 days after enrollment. Tuition is non-refundable after February 1. No reduction or refund of tuition is made for late arrival, early departure, missed days, withdrawal for emotional or medical reasons, or any other cause.

The Aloha Foundation reserves the right to cancel your child’s registration at any time if we determine that we are unable to meet your child’s physical, psychological, or emotional needs. If the Aloha Foundation cancels your child’s registration, a refund will be provided according to this timeline: 

• Canceled within 14 days of enrollment: 100% tuition refund 
• Canceled between 14 days of enrollment and February 1: 100% tuition refund (minus the camp deposit) 
• Canceled between February 1 and May 1: 50% tuition refund (minus the camp deposit) 
• Canceled after May 1: no refund 

Camp Dismissal: There are occasions when a child must be dismissed from camp due to ill health, disciplinary issues, or because they are not adjusting physically, psychologically, or emotionally. We will notify the parents/guardians to evaluate the situation and plan the best course of action. We reserve the right to dismiss any participant if, in our opinion, it is in the best interest of the camp. No refund will be given if a camper is dismissed early for any reason.