Camp Readiness: Camper must be prepared physically, mentally, and emotionally to participate fully in Camp. Enrollers should read these terms & conditions thoroughly and review the information on our website and FAQ, regarding camp readiness before enrolling their child. It may be recommended to consult the child’s doctor, teacher, or therapist to assess readiness for camp.

Enrollment Paperwork: Enrollers will complete all Camp paperwork accurately, thoroughly, and on time, including health forms, and will notify Camp by phone or email if information changes after submission. Enrollers will disclose any Individualized Education Program, 504 Plan, other social-emotional or behavioral supports, or any physical, mental, or behavioral condition that may impact Camper’s experience or the Camp community. Enrollers consent to Camp contacting Enrollers and Camper’s providers to develop a plan for Camper’s success.

Incomplete or Late Paperwork: Failure to submit thorough, accurate, and timely paperwork, or to respond to requests for additional information, may result in forfeiture of Camper’s spot and any payments made to date. 

• Paper Check: Checks may be made out to the Aloha Foundation and mailed to 2968 Lake Morey Rd, Fairlee, VT 05045. Please include a copy of your statement or a note with your child’s name so your payment can be applied accurately.  

• E-check: Log into your account to securely pay online. You will need your bank’s routing number and your checking or savings account number.  

• Credit Card: Log into your account to securely pay with any major credit card. We impose a small surcharge on all credit card payments that is not higher than our cost of acceptance. Currently, the surcharge is 2.74%.  

• International Wire Transfer: International families who do not have a US bank account may pay via wire transfer. Please do not send a wire without contacting us first.    

Camp Deposit: A $200 deposit is required to secure your child’s place at camp. (Families receiving campership aid are not required to pay the deposit.)

Tuition: Tuition is due on March 1. Statements will be available in your online account as soon as your camper’s enrollment is confirmed. Payment not received by the due date may result in forfeiture of Camper’s spot and the deposit. Tuition for campers accepted after February 15 is due within fifteen (15) calendar days of enrollment confirmation or prior to the start of Camp, whichever is earlier. (Due date exceptions are made for Campers receiving financial aid and on approved payment plans.) 

Third-Party Payments: It is the Enroller’s responsibility to ensure tuition is paid on time. If a third party will pay tuition, the Enroller may download a statement from the account and provide it to the payer. If the payer prefers to pay by e-check or credit card, the Enroller should send the payer’s name and email address to Camp so payment processing can be facilitated. Third-party payers will not have access to the Enroller’s account or paperwork.

Tuition Protection Plans: Camp does not offer tuition protection insurance. Families may purchase tuition protection plans through a third-party insurer. Enrollers are responsible for understanding any plan’s limits, coverage, benefits, and exclusions. Plan options vary, and coverage may be limited to specific emergencies and may not include cancellations for any reason or non-emergencies.

Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to late accounts. Delinquent accounts may result in forfeiture of the Family’s spot and any payments made.

Withdrawal Policy: Deposits are nonrefundable after enrollment. Tuition is non-refundable after March 1. No reduction or refund of tuition is made for late arrival, early departure, missed days, or any other cause.

Camp Dismissal: Camp may dismiss the Camper if Camp determines that dismissal is in the best interest of the participant or the Camp community, including for health, safety, disciplinary, or adjustment reasons. No refund is provided for early dismissal.

Transportation; Sign-Out and Release. Camp provides a bus service to/from Lebanon/Hanover, Norwich, Lyme, and Thetford for an additional fee. Enrollers may enroll a Camper for bus service in their online account. Transportation fees will appear on the Camper’s statement and are due on the tuition due date described in Section 2(A). Camper must comply with all bus rules, rules set by the driver, and instruction of Camp staff. For any pick-up, whether at Camp or at a designated bus stop, an adult must present government-issued photo identification and sign out the Camper. If someone other than a parent or legal guardian will pick up Camper, Enroller must authorize that person in the online account or provide written authorization acceptable to Camp in advance. If Enroller permits Camper to ride a bicycle or walk home unaccompanied, Enroller must provide written permission to Camp before release. Camp’s responsibility for Camper ends when the Camper is signed out and leaves Camp property or, for bus riders, when the Camper is released at the bus stop. Transportation fees are subject to the payment, late charge, and refund provisions of this Section 2.

Medical Expenses and Treatment: Enrollers are responsible for Camper’s medical expenses not covered by Enroller’s insurance, including office visits, emergency care, and prescriptions, as well as any deductible or co-pay. Enrollers consent to emergency medical treatment for Camper if Camp, in its discretion, determines it to be necessary, and consent to Camp contacting Enrollers or other emergency contacts. 

Immunizations: Camper must be vaccinated according to Camp’s Vaccination Policy. Religious or philosophical exemptions are not accepted. Medical exemptions are limited to conditions established by the CDC or ACIP and only when Camp’s Medical Exemption Form is submitted and approved by Camp’s medical team.

Insurance: Camper must be covered by a comprehensive health insurance plan at all times while enrolled. 

Dietary Restrictions: Enroller understands that, while the Camp provides guidance to children regarding allergies, preferences, and food restrictions, the Camper must be able to manage snacks and meals independently. The Camp kitchens are nut-free, and the Camp can accommodate many medically dictated dietary requirements but is not equipped to handle all dietary restrictions. The Camp offers vegetarian, dairy-free, and gluten-free options at every meal but cannot guarantee a vegan option. The Camp cannot guarantee the absence of cross-contamination from ingredients originating in facilities that process nuts, dairy, or gluten. If the Camper has dietary restrictions, the Camp requests that the Enroller contact the Camp’s medical team as early as possible to discuss the Camper’s needs.

Supervision; Searches. Camp provides age-appropriate supervision consistent with industry standards. Supervision is not continuous at all times and in all places. When safety, health, or policy compliance is at issue, Camp may inspect or search Camper’s belongings in a reasonable manner. 

Assumption of Risk. ENROLLERS ACKNOWLEDGE AND AGREE THAT CAMP PROGRAMS AND ACTIVITIES ARE INHERENTLY HAZARDOUS AND INVOLVE THE RISK OF SERIOUS INJURY, ILLNESS, DISABILITY, PSYCHOLOGICAL INJURY, PAIN, DEATH, AND PROPERTY DAMAGE. ACTIVITIES INCLUDE, WITHOUT LIMITATION, INDOOR GAMES, ARCHERY, ARTS AND CRAFTS, SWIMMING, WATER ACTIVITIES, BOATING, SAILING, PADDLEBOARDING, CANOEING, FIELD GAMES, COURT SPORTS, GYMNASTICS, HIKING, INCLUDING RELATED INSTRUCTIONAL AND RECREATIONAL ACTIVITIES. ENROLLERS UNDERSTAND THAT INJURIES OR LOSSES MAY RESULT FROM OR BE COMPOUNDED BY ACTIONS, OMISSIONS, OR ORDINARY NEGLIGENCE OF CAMP, INCLUDING NEGLIGENT EMERGENCY RESPONSE OR RESCUE OPERATIONS, THE ACTS OR OMISSIONS OF OTHER PARTICIPANTS, EQUIPMENT FAILURE OR MISUSE, ENVIRONMENTAL OR WEATHER CONDITIONS, WILDLIFE OR INSECTS, UNEVEN TERRAIN, SLIPS AND FALLS, ALLERGIC REACTIONS, REMOTE OR DELAYED MEDICAL CARE, AND OTHER CONDITIONS INHERENT TO OUTDOOR OR INDOOR PROGRAMS. NOTWITHSTANDING THESE RISKS, ENROLLERS VOLUNTARILY CONSENT TO CAMPER’S PARTICIPATION WITH KNOWLEDGE OF THE DANGERS INVOLVED AND, ON ENROLLER’S OWN BEHALF AND ON BEHALF OF CAMPER, ACCEPT AND ASSUME ANY AND ALL RISKS OF INJURY, ILLNESS, DISABILITY, DEATH, AND PROPERTY DAMAGE ARISING OUT OF OR RELATED TO CAMPER’S PARTICIPATION IN CAMP ACTIVITIES AND TO TRAVEL TO AND FROM SUCH ACTIVITIES, WHETHER CAUSED BY THE ORDINARY NEGLIGENCE OF CAMP OR OTHERWISE, TO THE FULLEST EXTENT PERMITTED BY LAW. 

Communicable Diseases. Enrollers acknowledge the contagious nature of bacterial and viral diseases, including COVID-19 and other infectious diseases, and the risk that Camper may be exposed while at Camp, during transportation, or on trips. Enrollers understand that exposure may result from the actions, omissions, or negligence of Camp, other participants, or third parties.

Liability Waiver:TO THE FULLEST EXTENT PERMITTED BY LAW, PARENTS, ON THEIR OWN BEHALF AND THAT OF THE CAMPER, RELEASE AND DISCHARGE THE CAMP, AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, VOLUNTEERS, AFFILIATES, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, THE “RELEASEES”) FROM ALL CLAIMS AND DAMAGES FOR PERSONAL INJURY, PAIN, ILLNESS, DISABILITY, DEATH, OR PROPERTY DAMAGE ARISING OUT OF OR RELATED TO CAMPER’S PARTICIPATION IN CAMP PROGRAMS, THE ACTIVITIES DESCRIBED IN SECTION 5, TRANSPORTATION, OR USE OF CAMP PREMISES AND EQUIPMENT, TO THE EXTENT CAUSED BY RISKS THAT ARE INHERENT IN THE ACTIVITY. THIS RELEASE DOES NOT APPLY TO GROSS NEGLIGENCE, WILLFUL OR WANTON MISCONDUCT, OR ANY LIABILITY THAT CANNOT LAWFULLY BE RELEASED.

Indemnification; Non-Signing Enroller Claims. To the fullest extent permitted by law, Enrollers agree to defend, indemnify and hold harmless the Releasees from and against any third-party claim, demand, action, damages, loss, cost, or expense (including reasonable attorneys’ fees) arising out of or related to: (a) Camper’s participation in Camp activities described in Section 5 and related programs; (b) a breach of this Agreement or violation of Camp rules by Enrollers or Camper; or (c) any claim by, or on behalf of, a non-signing parent, legal guardian, or other individual otherwise challenging the authority to enroll Camper or to enter into this Agreement. This Section does not require indemnification for the gross negligence or willful misconduct of any Releasee. 

Medical Consent; Costs; Emergency Decisions. Enrollers consent to first aid and emergency medical care for Camper, including evaluation, treatment, transport, and evacuation, and accept financial responsibility for all associated costs, including deductibles and co-pays. Enrollers release claims against the Releasees arising from the provision of such care, except to the extent caused by gross negligence or willful misconduct. 

Conduct; Property; Dismissal. Enrollers and Camper will follow Camp rules, policies, schedules, and staff instructions. Prohibited items include alcohol, illegal drugs, weapons, fireworks, and hazardous items.  

Media; Communications. Enrollers give permission to the Foundation to use photographs or videos of Camper in publications, news releases, online, and in other communications related to the mission of the Camp and its affiliates. If Enrollers wish to limit promotional use, they must notify Camp in writing before the session. Enrollers consent to receive communications from Camp by email and text message related to enrollment, logistics, safety, and Camp programs. 

Force Majeure; Program Changes. Camp is not liable for delay, interruption, or cancellation caused by events beyond its reasonable control, including severe weather, wildfire, natural disaster, public health emergencies, labor disputes, utility failures, or governmental actions. Camp may modify programs, schedules, staffing, activities, or transportation to address such events. Refunds, if any, are determined under Section 2. 

Governing Law; Venue; Time Limits; Electronic Signatures. This Agreement is governed by and construed in accordance with the internal laws of the State of Vermont, without giving effect to any choice or conflict of law provision or rule that would result in the application of the laws of any jurisdiction other than Vermont. Any claim arising out of or relating to this Agreement or Camper’s participation must be brought exclusively in the state or federal courts located in Vermont, and Enrollers consent to personal jurisdiction in those courts. To the extent permitted by law, any claim must be filed within one year after the event giving rise to the claim. Electronic records and signatures are valid and enforceable. 

Miscellaneous. This Agreement is the entire agreement regarding its subject matter and supersedes prior understandings. If any provision is found invalid or unenforceable, the remainder remains in effect, and the provision will be enforced to the maximum extent permitted. Camp may update non-material administrative terms on notice to Parents. Material changes to financial terms after enrollment require Enroller consent. Headings are for convenience only.