Horizons

• Any excessively dirty or wet items, single socks, or undergarments will be discarded.
• We’ll store lost and found items at the camp for a maximum of 10 days after each session except for the last session when items will only be kept until the last day of camp.
• If we do not receive a request for the item within 10 days, it will be discarded, used for camp, or donated.

How do I get my stuff back?

If you’ve left something at camp, here’s how to get it back: Contact camp as soon as you notice the item missing. Give us a call (802) 333-3450 or send an email to: camphorizonsoffice@alohafoundation.org. Give a description of the lost item and your camper’s name.

To avoid losing items, we highly recommend labeling all of your camper’s personal belongings.

Camp Readiness: Participants must be prepared physically, mentally, and emotionally to participate fully in camp. Families should read these terms & conditions thoroughly and review the information on our website prior to enrolling in camp.

Enrollment Paperwork: You agree to complete all camp paperwork accurately, thoroughly, and on time and to notify us by phone call or email if changes occur after completing any paperwork. You agree to inform us if your child is enrolled in an Individualized Education Program or 504 Plan, receives other special social-emotional or behavioral support, or has any physical, mental, or behavioral condition that may impact their camp experience and/or the camp community. You consent to The Foundation contacting you and your child’s service provider(s) and/or medical professional(s) to develop a plan to help your child succeed at camp. You understand that clear and timely communication is essential to setting your child up for success.

Incomplete or Late Paperwork: Failure to complete thorough, accurate and timely paperwork (including application questionnaires and health forms) or respond to requests for additional information may result in the forfeiture of your child’s spot and any payments made to date.  

• Paper Check: Checks may be made out to the Aloha Foundation and mailed to 2968 Lake Morey Rd, Fairlee, VT 05045. Please include a copy of your statement or a note with your child’s name so your payment can be applied accurately.  

• E-check: Log into your account to securely pay online. You will need your bank’s routing number and your checking or savings account number.  

• Credit Card: Log into your account to securely pay with any major credit card. We impose a small surcharge on all credit card payments that is not higher than our cost of acceptance. Currently, the surcharge is 2.74%.  

• International Wire Transfer: International families who do not have a US bank account may pay via wire transfer. Please do not send a wire without contacting us first.    

Camp Deposit: A $200 deposit is required to secure your child’s place at camp. (Families receiving campership aid are not required to pay the deposit.)

Tuition: Tuition is due on March 1. Statements will be available in your online account as soon as your camper’s enrollment is confirmed. Payment not received by the due date may jeopardize your child’s place at camp. Tuition for campers accepted after February 15 is due within 15 calendar days of enrollment confirmation or prior to the start of camp, whichever is earlier. (Due date exceptions are made for campers receiving financial aid and on approved payment plans.)

Third-Party Payments: The individual submitting the camp application agrees to assume responsibility for the full tuition and fees. Assumption of financial responsibility extends to third-party (ex-spouse, grandparent, etc.) payment arrangements. If someone else is paying your child’s tuition and would like to pay via e-check or credit card, please send us their full name and email address. We will create an account for them in our system and assist them with payment options and payment processing. They will not have access to your account or your child’s camp paperwork.   

Tuition Protection Plans: The Aloha Foundation does not offer a tuition protection plan. We strongly encourage families to purchase a tuition protection plan but do not make recommendations on specific policies. Please be sure you understand the limits, coverage, and benefits offered prior to purchasing coverage. Plan options vary and exclusions may apply. Tuition protection may be limited to certain emergency situations or expenses and may not cover cancellations for any reason or in a non-emergency. 

Late Payments: A finance charge of 1% per month, and any collection fees incurred, may be added to all payments. Delinquent accounts may result in the forfeiture of your child’s spot at camp and any payments made to date. 

Cancelation Policy: Deposits are nonrefundable after enrollment. Tuition is non-refundable after March 1. No reduction or refund of tuition is made for late arrival, early departure, missed days, or any other cause.

Camp Dismissal: The Aloha Foundation reserves the right to cancel your child’s registration at any time if we determine that we are unable to meet your child’s physical, psychological, or emotional needs. If the Aloha Foundation cancels your child’s registration a refund will be provided according to this timeline: 

• Canceled within 14 days of enrollment: 100% tuition refund 
• Canceled between 14 days of enrollment and March 1: 100% tuition refund (minus the camp deposit) 
• Canceled between March 1 and June 1: 50% tuition refund (minus the camp deposit) 
• Canceled after June 1: no refund  

Medical Expenses and Treatment: You understand that you are responsible for your child’s medical expenses not covered by your insurance plan, which may include any office visit, emergency care, or prescription medications. You consent to emergency medical treatment for the camper if the Foundation, in its sole discretion determines it to be necessary. In the event of a medical emergency, you consent to The Foundation contacting you and other emergency contacts whom you have provided.

Immunizations: You understand that your child is required to be vaccinated according to the Aloha Foundation’s Vaccination Policy (available on our website). Religious or philosophical exemptions are not accepted. Medical exemptions are only granted for conditions established by the CDC or the Advisory Committee on Immunization Practices (ACIP) and only when a Medical Exemption Form has been submitted and approved by our medical team.

Insurance: All participants are required to be covered by a comprehensive health insurance plan.

Dietary Restrictions: You understand that while we provide guidance to children when it comes to allergies, preferences, and food restrictions, they must be able to manage their snacks and meals independently. Our camp kitchens are nut-free and we can accommodate many medically-dictated dietary requirements but are not equipped to handle all dietary restrictions. We offer vegetarian options, dairy-free options, and gluten-free options at every meal, but are not able to guarantee a vegan option. We cannot guarantee there will be no cross-contamination from food ingredients from facilities that process nuts, dairy, or gluten products. Should your child have dietary restrictions, we request that you reach out as early as possible to discuss their needs with our medical team. 

Bus Transportation: This service provides transportation to/from Lebanon/Hanover, Norwich, Lyme, and Thetford for an additional fee. Families must sign up in advance and space is available on a first-come, first-served basis. Travel fees will be added to your camper’s statement and are due when tuition is due. Campers are expected to follow the bus rules.

Liability Waiver: You consent to your child participating in all regular Camp activities, both on and off camp grounds, and accept the fact that some of these involve inherent risks. By permitting your child to attend and participate in Camp activities, The Aloha Foundation and its agents, employees, and volunteers are released from any and all claims for damage arising out of injury to your child while participating in any and all activities including, but not limited to: gymnastics, hiking, rock climbing, all waterfront activities, all land-sports activities – including archery, climb tower, ropes course, team and individual sports, crafts activities and fine arts programs. Such activities may occur on-site or off-site in Vermont or other states.  

Photographs: You consent to the use of photographs or videos of your child to be used in publications, news releases, online, and other communications related to the mission of The Aloha Foundation.